Field Service Software Cost Calculator: Compare Real Monthly Cost

This field service software cost calculator exists because the software is priced four different ways, so the cheapest tool for a 3-person crew is rarely the cheapest for 8, and never the same for a lawn route. Set your crew, jobs and routes below and the calculator works out, vendor by vendor, the cheapest plan that fits and what you pay a month and a year. It runs in your browser, with no account and no email.

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How the Calculator Works

The formula for each vendor is one line: cheapest plan that fits your users, jobs and routes, plus extra users where the vendor sells them. Billing set to yearly or monthly picks the matching column on the vendor’s page; a vendor with no yearly price falls back to its monthly one and the row says so. The list sorts by monthly cost and shows the yearly total beside it.

Every row also tells you why that plan was chosen, for example “5 users included, no extras needed”, so you can check the logic against the vendor’s page. Add-ons that a vendor lists at a flat monthly price are named in its row rather than added, because most crews only need one or two of them. The page address updates with your choices, so you can share a result with a partner or an accountant.

All prices come from one data file that we fill from each vendor’s own pricing page. The row shows the date we read it, the link goes to the vendor’s page, and nothing is estimated. Vendors that do not publish a price, ServiceTitan, Workiz, FieldEdge and FieldPulse among them, appear greyed out as quote only, because we will not put a number next to a name without a source. We cover how we read and test in how we test.

Why Per-User, Per-Tier and Per-Route Pricing Change the Winner

A tool that is cheapest for one person can be the most expensive at eight. That is why a single “starting at” price tells you almost nothing, and why the calculator needs your crew size first.

Per user (Jobber extras)

Jobber’s plans include a set number of users, and its pricing page says you can add users for $29/mo each. That means a crew of three can stay on a small plan and pay for two extra seats instead of jumping to the next tier. The calculator tests both routes and shows the cheaper one. Our Jobber pricing guide has every plan and billing mode.

Tiers (Housecall Pro)

Housecall Pro sells fixed bundles: Basic for one user, Essentials for five and Max for eight. A crew of two lands on Essentials and pays for five seats. A crew of nine pays for Max plus an extra user. Tiers favor crews that sit just under a limit and punish the ones just over it. See our Housecall Pro pricing guide for the full table.

Unlimited users (Service Fusion, ServiceM8)

Service Fusion lists unlimited users on every plan, and ServiceM8 lists unlimited users on its paid plans. Here the price barely moves as you hire, which makes them strong at 8 or 15 techs and weak for a solo operator. ServiceM8 adds a different limit: jobs per month. Its Free plan covers 30 jobs, and the paid plans step up from there, so a busy two-person crew can outgrow a cheap plan on jobs rather than people. Enter your jobs per month and the calculator picks the plan that covers them.

Per route (GorillaDesk)

GorillaDesk charges per route and gives you unlimited users. A pool or lawn company running one truck on one route pays the plan price however many people ride along. Each extra route adds an amount the plan lists: on Pro, one route is $99/mo per route and six routes come to $349/mo. If you work in routes, count routes, not people.

Per job (ServiceM8, Joist)

Two vendors cap volume instead of people. ServiceM8 plans run from 30 jobs a month on Free to 1,500 or more on Premium Plus, and Joist’s Basics plan stops at five documents a month. Type your jobs per month and any plan below your volume drops out of the row. Joist does not say how many users each plan includes, so it only appears with a price for a crew of one.

Three Crews, Worked Out

The same calculator, set three ways and billed yearly where a vendor offers it:

• Solo, about 40 jobs a month. Jobber Core comes to $29/mo, Housecall Pro Basic to $59/mo, and ServiceM8 Starter to $29/mo. The ServiceM8 Free plan would cover a quieter month of 30 jobs.
• Three people, one office login. Jobber’s cheapest route is $29 for 1 user + 2 × $29 = $87/mo. Housecall Pro has no 3-user tier, so it is Essentials at $149/mo. Service Fusion Starter is $208/mo whatever the head count.
• Eight techs. Jobber comes to $229/mo on Connect, Housecall Pro Max to $299/mo, and Service Fusion Starter stays at $208/mo.

Those are plan prices only. The cheapest name changes between the three crews, which is the whole reason to run your own numbers.

What It Doesn’t Count

The calculator shows the software bill. Your real cost has more in it.

• Payment processing. Card, tap and bank payments carry a per-transaction fee set by each vendor, and they depend on how much you collect, not how many techs you have. Check the payments section of the vendor’s page, and see the fee examples in our Jobber pricing guide. Using your own processor may change the fee.
• Onboarding and setup. The calculator leaves out any setup, onboarding or data import fee that is not on the public pricing page. Ask every vendor about them before signing.
• Hardware. Phones, tablets, card readers and GPS trackers are yours to buy.
• Add-ons we did not list. The calculator includes add-ons that show a flat monthly price on the vendor’s page, such as marketing tools or an AI receptionist where offered. Per-use charges, such as text messages beyond an allowance, are not counted.
• Your time. A cheap tool that takes ten extra minutes per job costs more than it saves. Use the free trial on live jobs before you commit, and read the field service software buyer’s guide for what to test.

The cheapest row is where to start, not where to stop. Open the two or three cheapest rows for your crew, run the trials on real jobs, and pick the one your techs will actually use.